Record Termination

• The student is known to be outside the United States.
• The student has been outside the United States for five months or longer.

Note: Do not use this reason for:

• A leave of absence – use Authorized Early Withdrawal.
• A student who fails to enroll after a break or vacation – use Failure to Enroll.

• A reduced course load (RCL) was approved by the DSO for the student for the previous session.
• The student did not enroll for a full course of study when the approved RCL period ended.

• A request to withdraw from an academic program was approved for the student by a DSO.

This reason is also used if:

• The student will interrupt studies for the term.
• The student cannot maintain enrollment at the school during the term.

Note:

• Student must leave the United States within 15 days of the termination date.
• Do not use this reason to terminate a student leaving the United States during a period of earned vacation. Instead, change the next session start date on the Registration page in SEVIS to reflect the next date the student is expected to enroll.

• USCIS approved the student’s change of status out of F or M status.
• USCIS approved the student’s adjustment of status to Permanent Residency.

Note: SEVIS will note this termination reason when the CLAIMS interface indicates USCIS approved  a student’s change of status or adjustment of status application.

Note: SEVIS will automatically terminate the nonimmigrant’s SEVIS record for the reason above when the CLAIMS interface indicates a denial of the change of status. If it does not, terminate the record, use the reason, and explain what happened.

Students Changing from F or M Status to another: The SEVIS record is in Active status and all of the following statements are true:

• The student applied for change out of F or M status.
• USCIS denied the application to change status.

Note: SEVIS will note this reason when it auto-terminates a record because the USCIS denial was received through CLAIMS.

Note: SEVIS will automatically terminate the nonimmigrant’s SEVIS record for the reason above when the CLAIMS interface indicates a withdrawal. If it does not, terminate the record, use this reason, and explain what happened.

Students Changing from F or M Status: The SEVIS record is in Active status and all of the following statements are true:

• The student applied for change from F or M to another nonimmigrant status.
• The application for the change of status was withdrawn by the student.

Note: SEVIS will note this reason when it auto-terminates a record because the USCIS withdrawal was received through CLAIMS.

Note: Do not use this reason if anyone else in the student’s family died.

• The student is an M-1 student.
• The student’s SEVIS record indicates a request to transfer.
• The student filed Form I-539 with USCIS for approval to transfer to new school.
• USCIS denied the Form I-539 approval to transfer.
• The program end-date at the old (transfer-out) school is in the past or the student began studying at the new (transfer-in) school.
• The SEVIS record is in Active status.

Note: SEVIS will note this reason when it auto-terminates a record because the USCIS denial is received through the CLAIMS interface.

• The student is in M-1 status.
• The student’s SEVIS record indicates an extension request.
• The student filed Form I-539 with USCIS for approval to extend the program of study.
• USCIS denied the Form I-539 request  to extend the program of study.
• The program end-date is in the past.
• The SEVIS record is in Active status.

Note: SEVIS will note this reason when it auto-terminates a record because the USCIS denial is received through CLAIMS.

• The student is an initial or continuing student.
• The SEVIS record is in initial or active status.
• The student is not in a period of earned vacation.
• The student fails to enroll in a full course of study the next session the student is expected.

Note: SEVIS will note this reason to terminate a student’s record if:

• The DSO has not registered the student in SEVIS for the term, and
• The 90 days after the Next Session Start Date.

Do not use this reason if a student cannot enroll because:

• The student is suspended – use Suspension.
• The student is expelled – use Expulsion.
• The student requested an Authorized Withdrawal for that session – use Authorized Early Withdrawal.

• The student’s SEVIS record is Active
• The student is in a period of approved 24-month OPT extension.
• The student has not filed the validation report with the DSO (required at 6, 12 and 18 months).

• The student’s SEVIS record is in Initial status.
• The student is not a Transfer student.
• The SEVIS record shows the student entered the United States.
• The student did not report to the school by the program start date.

Note: Do not use this reason if a student is a transfer student – use Transfer Student No Show.

• The student has not maintained status.
• None of the other terminations reasons applies.

Note: Clearly explain how the student failed to maintain status in the Remarks field on the Terminate Student page.

• The student transferred from another school.
• The student failed to report to the transfer-in school as required by the program start date.

Note: SEVIS also notes this termination reason when it auto-terminates a transfer student’s SEVIS record because:

• A DSO has not registered the student in SEVIS for the term, and
• The date is 60 days after the program start date.

• The student is an M-1 student.
• The student’s SEVIS record indicates a transfer request.
• The student filed Form I-539 with USCIS for approval to transfer to a new school.
• The student withdrew his or her request to transfer with USCIS.
• The program end date at the transfer out school is in the past.
• The student’s SEVIS record is in Active status.

Note: SEVIS will note this reason when it auto-terminates a record because the withdrawal is received from USCIS through CLAIMS.

• The student is not currently enrolled in a full course of study.
• A reduced course load was not approved by the DSO in advance.

• The DSO has evidence the student is or was employed.
• The DSO knows the student does or did not have work permission for all or part of that employment.

• The student withdrew from school or stopped attending classes in the middle of a term.
• The student did not get prior DSO approval for the withdrawal from his or her program of study.

• USCIS approved a student’s change of status from B-1, B-2, or F-2 or M-2 to F-1 or M-1 status.
• The student began his or her full course of study before the change of status was approved by USCIS.